Build-out of 11th floor nears completion

We’ve heard a lot of banging, grinding and drilling coming from the 11th floor recently, so we peeked at the progress.

Construction is nearing completion! Finishing touches such as painting and installation of drop ceilings, carpet and counter tops for the break room and catering kitchen are in progress and should be completed this week. The plan is to install furniture the week of Dec. 2, with installation of our key card access and noise suppression systems taking place December 9-20. We’re targeting the week of Dec. 16 for a full staff tour. If all goes as planned, we hope to move on Dec. 20 or 27.

We’re working closely with Suddath and Building IT to minimize any disruption to work, recognizing that we’re at capacity during December with production. The move to 11 certainly won’t require the same level of effort as our October move. Once again, Suddath will move our large file cabinets and select furniture. The plastic packing crates will make an appearance around mid-December, and Suddath will transfer those as well. Building IT will install phones and computers. Dex will relocate and set up the copiers and Fiery.

Flooring and the drop ceiling in the lobby are installed.

Flooring and the drop ceiling in the lobby are installed.

Offices along the account services hallway are now enclosed.

Offices along the account services hallway are now enclosed.

Catering kitchen cabinets and flooring are in; counter top will be installed this week.

Catering kitchen cabinets and flooring are in; counter top will be installed this week.

In the break room/collaboration area, cabinets and flooring have been installed, and furniture ordered.

In the break room/collaboration area, cabinets and flooring have been installed, and furniture ordered.

Router testing and fiber optic upgrade
Next Tuesday, Nov. 19, AT& T will install and test our router between 4:30 and 5:00. During the test, Jacksonville won’t have access to email, Appwright or the Internet. If all goes well (i.e., AT&T sends the correct router), we’ll have our fiber optic connection Tuesday night.

Old furniture going to charity
With new office furniture, we must find a home for our existing furniture. Before our move, we’ll conduct an inventory of all furniture and its condition. Some furniture will be taken to the Museum for event use, while the remainder will be donated to a local charity. Suddath has graciously agreed to deliver the furniture to the charity of our choice. So that begs the question: What worthy charitable organization should receive our old furniture? Leave a comment and we’ll report all the suggestions in a future post!

Holiday party on Nov. 30
There’s no better viewing spot for the annual Jacksonville Light Parade and Fireworks than our current 10th floor office. So bring your family and any out-of-town guests staying for Thanksgiving to our Holiday party on Saturday, Nov. 30, starting at 7:00. We’ll have beer, wine and other holiday drinks with hors de ‘oeuvres. Everyone’s invited to a tree trimming and we’ll have activity stations for the kids. Please RSVP to Theresa by Nov. 25.

Recap of Riverplace Tower Tour

Our tour leader

Our tour leader

Checking out the future home of the creative team.

Checking out the future home of the creative team.

Now that you’ve had a look at our temporary space as well as seeing the “bones” of our permanent office, what are your impressions? Share your thoughts through the comments form!
10th-floor plan_Version3
11th-floor plan

Just a few reminders from the tour:

  • Floor plan – The 10th floor plan has been refined yet again. Click on the link below to get the version 3.
  • Office keys – If you regularly arrive for work before Jeri or Debbie (before 8:30) or if you often work well beyond 5:30, you may want to get an office key. The key will open any entrance to the 10th floor. Let Jeri know your interest.
  • Furniture layouts – Debbie is collecting workspace furniture layouts for the 10th floor; all forms are due Friday morning, Oct. 11. She also has blank forms if you need one.
  • Parking passes – Jeri will have garage decals and surface lot key cards on Friday. Parking attendants are aware of our move schedule, so if you arrive on Tuesday without a pass or decal, no worries.
  • Move Day, Friday, Oct. 11 – Everyone is expected here at 8:30 to help with the last minute moving details. Lunch will be provided.

Kitchen changes
Coffee and the water dispenser were removed today, but help yourself to bottled water. There isn’t room in the fridge, so the water isn’t chilled. Because coffee service will resume and our chilled water dispenser will be installed at Riverplace Tower on Tuesday, Oct. 15, we’ll bring in a few gallons of coffee and some bottled water.

Our refrigerator will be cleaned tomorrow afternoon (Thursday, Oct. 10). So claim your stuff or it will be tossed. Friday afternoon the fridge will be disconnected to clear the icemaker, and vending machines will be emptied as well.

Questions?
If you have any questions about the move or our offices, please use the comments form! We’ll answer as soon as possible.

We’re in the home stretch

Today’s meeting with Suddath and seeing the plan for the 10th floor was a reality check for many of us. Yes, this move is happening!

We’ve been steadily packing, purging and sending boxes to storage for the last several weeks. Today Suddath delivered plastic moving crates; use these crates to pack anything you want to take to Riverplace Tower.

A few reminders from our meeting:

  • Parking applications are due to Jeri tomorrow, Oct. 2.
  • All boxes for storage must be in the lobby by end of day Thursday, Oct. 3; the last trip to the storage site will be Friday, Oct. 4.
  • Everyone has been assigned a workspace number; click on the link below to get the latest floor plan version with workspace numbers.
  • Moving labels will be distributed later this week.
  • Place a Suddath label with your workspace number on anything you want taken to Riverplace Tower. If it doesn’t have a label, it won’t be moved.
  • Attach move labels to the short side of each crate.
  • Building IT will pack and package all computer equipment.
  • File cabinets currently located upstairs must be emptied for the move. If you want to take the contents to Riverplace Tower, pack them in a crate.
  • We are taking our existing office furniture; be sure every piece has a moving label adhered to a hard surface, rather than material.
  • Shiffy will inventory all Ikea workstations currently not in use. We’ll repurpose some for folks who currently don’t have a movable or usable desk (i.e., Shiffy, Nancy, etc.)
  • Fill out and give your furniture layout to Jeri before you leave on Oct. 11. When we tour the 10th floor next Wednesday, Oct. 9, all work areas will be outlined in tape so you’ll get a clear vision of your workspace views and orientation.

We’re moving in 2 weeks!

Suddath presentation
Please mark your calendars! On Tuesday, October 1, from 10-11:30 Taylor Calfee and Dan Singleton from Suddath will give us the scoop on the move – what we must do and what we can expect. Every one of us is responsible for correctly packing and labeling their office materials to Suddath’s requirements. And you may be needed to help with pack common areas. All materials going to Riverplace Tower must be packed in plastic crates supplied by Suddath. Crates will be available at this meeting, so grab one and move like Jagger to pack your stuff! If you’ve packed items in cardboard boxes, you’ll need to repack them.

Pack storage items today
It’s important that you pack items for storage during today’s Pack-n-Purge Party. All materials going into storage must be packed and in the lobby by Oct. 4 – that’s next Friday!

Office supplies
Next week, Jeri and Debbie plan to pack most office supplies, so get what you need early next week. Of course, small quantities of envelopes, stationery, and other items used daily will remain available, but the bulk of items in the supply cabinets will be packed.

Be here October 11
Although we won’t be open for business to service clients on October 11, it is a work day. We’ll spend at least part of the day wrapping up the last bit of packing and purging, so everyone is expected to show up in the morning.

What to expect at Riverplace Tower, 10th floor

Directory-at-Riverplace_SIGNLooks like we’ll be in temporary office space on the 10th floor till January. While we’re designing and building our new permanent office on the 11th floor, what can we expect of our temporary space?

Workspace
We’re basically taking the 10th floor “as is,” which includes a few offices and a lot of open workspace. For the most part, our temporary office is an open work environment, without floor-to-ceiling walls or partitions. We’ll use our current office furniture; Suddath will move our desks, chairs, tables, file cabinets, bookcases, lamps, etc. Suddath will also move our computers. Please don ‘t pack your monitors or computers.

Internet Access
Internet service and capacity will be comparable to what we have now. We don’t anticipate any delays or issues sending data.

Break room
We have a break room with a sink, microwave, toaster oven and fridge, but no stove. Rather than packing kitchen wares twice, we’ll use paper products and plastic cutlery until our move to the 11th floor. Yeah, it’s not exactly an environmentally friendly, but you’re welcome to bring your own utensils, plates, bowls, coffee mug and drinking cups to reduce use of paper/plastic products. Keep in mind you’ll have to either hand wash or take them home every day since we don’t have an operational dishwasher.

Conference rooms
We’ll have two conference rooms; one room will be outfitted with furniture from the middle conference room, including the conference phone. Plans are in the making on how to furnish the other conference room, since it won’t accommodate our large conference table. Both rooms will have internet access, but we don’t plan to install TVs.

Shepherd is joining the University Club (for modest cost), so if we have new business or client meetings that require a more aesthetic environment, we can arrange to use the club’s meeting space on the 28th floor.

Bathrooms
Riverplace Tower maintains the bathrooms, which are located off the elevator lobby. And yes, the bathroom tissue is much improved!

What more do you want to know about our space on the 10th floor? Leave a comment and we’ll respond!