Build-out of 11th floor nears completion

We’ve heard a lot of banging, grinding and drilling coming from the 11th floor recently, so we peeked at the progress.

Construction is nearing completion! Finishing touches such as painting and installation of drop ceilings, carpet and counter tops for the break room and catering kitchen are in progress and should be completed this week. The plan is to install furniture the week of Dec. 2, with installation of our key card access and noise suppression systems taking place December 9-20. We’re targeting the week of Dec. 16 for a full staff tour. If all goes as planned, we hope to move on Dec. 20 or 27.

We’re working closely with Suddath and Building IT to minimize any disruption to work, recognizing that we’re at capacity during December with production. The move to 11 certainly won’t require the same level of effort as our October move. Once again, Suddath will move our large file cabinets and select furniture. The plastic packing crates will make an appearance around mid-December, and Suddath will transfer those as well. Building IT will install phones and computers. Dex will relocate and set up the copiers and Fiery.

Flooring and the drop ceiling in the lobby are installed.

Flooring and the drop ceiling in the lobby are installed.

Offices along the account services hallway are now enclosed.

Offices along the account services hallway are now enclosed.

Catering kitchen cabinets and flooring are in; counter top will be installed this week.

Catering kitchen cabinets and flooring are in; counter top will be installed this week.

In the break room/collaboration area, cabinets and flooring have been installed, and furniture ordered.

In the break room/collaboration area, cabinets and flooring have been installed, and furniture ordered.

Router testing and fiber optic upgrade
Next Tuesday, Nov. 19, AT& T will install and test our router between 4:30 and 5:00. During the test, Jacksonville won’t have access to email, Appwright or the Internet. If all goes well (i.e., AT&T sends the correct router), we’ll have our fiber optic connection Tuesday night.

Old furniture going to charity
With new office furniture, we must find a home for our existing furniture. Before our move, we’ll conduct an inventory of all furniture and its condition. Some furniture will be taken to the Museum for event use, while the remainder will be donated to a local charity. Suddath has graciously agreed to deliver the furniture to the charity of our choice. So that begs the question: What worthy charitable organization should receive our old furniture? Leave a comment and we’ll report all the suggestions in a future post!

Holiday party on Nov. 30
There’s no better viewing spot for the annual Jacksonville Light Parade and Fireworks than our current 10th floor office. So bring your family and any out-of-town guests staying for Thanksgiving to our Holiday party on Saturday, Nov. 30, starting at 7:00. We’ll have beer, wine and other holiday drinks with hors de ‘oeuvres. Everyone’s invited to a tree trimming and we’ll have activity stations for the kids. Please RSVP to Theresa by Nov. 25.

We’re in the home stretch

Today’s meeting with Suddath and seeing the plan for the 10th floor was a reality check for many of us. Yes, this move is happening!

We’ve been steadily packing, purging and sending boxes to storage for the last several weeks. Today Suddath delivered plastic moving crates; use these crates to pack anything you want to take to Riverplace Tower.

A few reminders from our meeting:

  • Parking applications are due to Jeri tomorrow, Oct. 2.
  • All boxes for storage must be in the lobby by end of day Thursday, Oct. 3; the last trip to the storage site will be Friday, Oct. 4.
  • Everyone has been assigned a workspace number; click on the link below to get the latest floor plan version with workspace numbers.
  • Moving labels will be distributed later this week.
  • Place a Suddath label with your workspace number on anything you want taken to Riverplace Tower. If it doesn’t have a label, it won’t be moved.
  • Attach move labels to the short side of each crate.
  • Building IT will pack and package all computer equipment.
  • File cabinets currently located upstairs must be emptied for the move. If you want to take the contents to Riverplace Tower, pack them in a crate.
  • We are taking our existing office furniture; be sure every piece has a moving label adhered to a hard surface, rather than material.
  • Shiffy will inventory all Ikea workstations currently not in use. We’ll repurpose some for folks who currently don’t have a movable or usable desk (i.e., Shiffy, Nancy, etc.)
  • Fill out and give your furniture layout to Jeri before you leave on Oct. 11. When we tour the 10th floor next Wednesday, Oct. 9, all work areas will be outlined in tape so you’ll get a clear vision of your workspace views and orientation.

Three Fridays left to move it!

Things are moving on the 11th floor at Riverplace Tower!

Move it

Progress on 11th floor
Dav-Lin has completed demolition of the interior. Framing for offices, conference rooms and other common areas is in the works. Move team of Jeff Hite, Tom, Jeri and Kaz met again with our interior designer to review additional samples of interior finishes.

Doug Lowenthal and his Building IT folks plan to test T1 lines on Oct. 7. So we don’t have to move our servers twice, they will be moved to our permanent office space on the 11th floor on Oct. 11. We’ll run lines from the server room to the 10th floor.

Creative Services work area is taking shape.

Creative Services work area is taking shape.

View from the large conference room, which is on the right side of our lobby.

View from the large conference room, which is on the right side of our lobby.

Incentive to keep packing!
We’ve got just the thing to help you pack. Look for a desk drop sometime next week. Until then, let’s keep moving!

Time to Bust a Move!

Boxes are busting out all over the Riverside office, while framing is up at Riverplace Tower. Looks like we’re moving!

Bust a move

 

Just a few reminders about packing:

  • Our first priority is packing items for storage.
  • Suddath will pack and move all Macs, PCs, monitors and small printers. You don’t have to pack these items. You will, however, be asked to put your keyboard, mouse and cords in a computer bag that Suddath will supply.
  • Suddath will provide plastic bins for materials bound for Riverplace Tower near the end of this month. They’ll also share with us how we should pack and label materials bound for Riverplace Tower.
  • Building IT will move our servers and phones.
  • Dex will move copiers, including the Fiery.

We’re making headway with purging and packing common areas:

  • Lobby graphic is disassembled and packed.
  • Upstairs closet and downstairs closet (by Carole’s office) are cleared out.
  • Publications library is packed.
  • Cabinets in the middle conference room and under the fax machine are packed.
  • We’re chipping away at the miscellany in the Harry Potter room.
  • Next week, artwork will be packed and stored.

Storage
As you know, we’re storing materials at The Museum (and paying a storage fee for the space). We’re reserving a room and marking off areas for each department to make retrieval easy. That’s why taping inventory forms to boxes is important – they indicate where boxes will be stored.

Parking Garage
If you’re interested in one of the 12 spaces available in the Riverplace Tower parking garage, let Jeri know by September 25. So far, 13 people have put their name in the hat. We’ll have a lottery for the parking spaces on Sept. 26.

Tours of Riverplace Tower
Plans are in the making for all of us to tour both 10th and 11th floors at Riverplace Tower. Remember, work is being done on both floors, so we have to coordinate with the contractors’ schedules.

Interior Design of 11th floor
This week Tom, Jeff Hite, Jeri and Kaz met with Connie Turner, our interior designer, to look at samples for flooring, ceiling, lighting, and other office accoutrements. Hope to have a design board to share in a couple of weeks.