Counting down the final week

Was it the appearance of the Suddath packing crates in the lobby or the demolition of the Duval County Medical Society building that initiated Wednesday’s frenzied packing and purging activities? Whatever the cause, we’re gaining momentum with only a week left until the move date.

Packing for Riverplace Tower
Every workspace, including common areas, has been assigned a number that tells movers where to place each crate/item on the 10th floor. Since our meeting on Tuesday, the floor plan numbering scheme changed. Go to the link below to get the final floor plan and your number.

Top packing tips:
• Number everything – your chair, your desk, your filing drawers, your computer, your blue moving crates – using the labels provided by Suddath. The self-adhesive labels have a space for you to write your workspace number. Go to Debbie’s desk to pick up your supply of labels.

• Use the blue plastic moving crates for stuff going to Riverplace Tower. Grab a rolling dolly and stack up to four crates on it. All crates and dollys are in the lobby.

• Leave the filled crates at your workspace. Suddath movers will take it from there.

• Mark your workspace layout on the sheet provided by Suddath. This will tell the movers where to place your furniture in your new workspace. Turn in the completed layout to Jeri on Thursday, Oct. 10.

Be sure to check Suddath’s complete moving instructions package for tips on how to pack and label all items going to Riverplace Tower.

10th-floor plan_Version 2
Suddath move instructions package

Contingency plan for servers
We are super prepared for transferring our servers to the new office.
How prepared are we?
• We are so prepared Building IT is testing the connection today, Oct. 4, and will carry on through next week.
• We are so prepared we have backup copies of our servers in three different locations.
• We are so prepared we even have three contingency plans in the event Murphy’s Law interferes with our need to be up and running on Oct. 14.

If it will make you feel more prepared, you are welcome to save your current project files to your desktop. But rest assured, your chances of needing to use it are .00001 percent*.

*Not a scientific calculation. Prepared by a marketing communications professional. This Pack-n-Purge update includes “forward-looking statements.” If underlying assumptions prove inaccurate or risks or uncertainties materialize, actual results may differ materially from those set forth in the forward-looking statements. Risks and uncertainties include but are not limited to: traffic conditions and driver aptitude during transport; acts of God e.g. hurricanes, earthquakes, lightning strikes, and Godzilla; and acts of Man e.g. explosions, terrorist attacks and ship captain steering errors.


Change of address notifications
Jeri submitted the agency’s change of address to the USPS. If you have magazine subscriptions or other personal mail delivered to Bishopgate, you’ll need to notify the senders of the address change. With every vendor payment, we’re including a notice of our new address. The same notice is included with invoices to clients, and, of course, our account services team is personally notifying their client contacts. On Oct. 10, we’ll add a new rotator and article to our website.

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A few things about moving crates

Suddath has asked that we stack no more than four crates on one dolly. Folks upstairs do not have to bring packed crates downstairs; Suddath will move them.

We still have plenty of cardboard boxes for storage, they’ve just been moved. You can find them inside the small conference room. Remember, everything you want to go to storage must be packed and in the lobby by end of day Thursday!

We’re in the home stretch

Today’s meeting with Suddath and seeing the plan for the 10th floor was a reality check for many of us. Yes, this move is happening!

We’ve been steadily packing, purging and sending boxes to storage for the last several weeks. Today Suddath delivered plastic moving crates; use these crates to pack anything you want to take to Riverplace Tower.

A few reminders from our meeting:

  • Parking applications are due to Jeri tomorrow, Oct. 2.
  • All boxes for storage must be in the lobby by end of day Thursday, Oct. 3; the last trip to the storage site will be Friday, Oct. 4.
  • Everyone has been assigned a workspace number; click on the link below to get the latest floor plan version with workspace numbers.
  • Moving labels will be distributed later this week.
  • Place a Suddath label with your workspace number on anything you want taken to Riverplace Tower. If it doesn’t have a label, it won’t be moved.
  • Attach move labels to the short side of each crate.
  • Building IT will pack and package all computer equipment.
  • File cabinets currently located upstairs must be emptied for the move. If you want to take the contents to Riverplace Tower, pack them in a crate.
  • We are taking our existing office furniture; be sure every piece has a moving label adhered to a hard surface, rather than material.
  • Shiffy will inventory all Ikea workstations currently not in use. We’ll repurpose some for folks who currently don’t have a movable or usable desk (i.e., Shiffy, Nancy, etc.)
  • Fill out and give your furniture layout to Jeri before you leave on Oct. 11. When we tour the 10th floor next Wednesday, Oct. 9, all work areas will be outlined in tape so you’ll get a clear vision of your workspace views and orientation.

Time to Bust a Move!

Boxes are busting out all over the Riverside office, while framing is up at Riverplace Tower. Looks like we’re moving!

Bust a move

 

Just a few reminders about packing:

  • Our first priority is packing items for storage.
  • Suddath will pack and move all Macs, PCs, monitors and small printers. You don’t have to pack these items. You will, however, be asked to put your keyboard, mouse and cords in a computer bag that Suddath will supply.
  • Suddath will provide plastic bins for materials bound for Riverplace Tower near the end of this month. They’ll also share with us how we should pack and label materials bound for Riverplace Tower.
  • Building IT will move our servers and phones.
  • Dex will move copiers, including the Fiery.

We’re making headway with purging and packing common areas:

  • Lobby graphic is disassembled and packed.
  • Upstairs closet and downstairs closet (by Carole’s office) are cleared out.
  • Publications library is packed.
  • Cabinets in the middle conference room and under the fax machine are packed.
  • We’re chipping away at the miscellany in the Harry Potter room.
  • Next week, artwork will be packed and stored.

Storage
As you know, we’re storing materials at The Museum (and paying a storage fee for the space). We’re reserving a room and marking off areas for each department to make retrieval easy. That’s why taping inventory forms to boxes is important – they indicate where boxes will be stored.

Parking Garage
If you’re interested in one of the 12 spaces available in the Riverplace Tower parking garage, let Jeri know by September 25. So far, 13 people have put their name in the hat. We’ll have a lottery for the parking spaces on Sept. 26.

Tours of Riverplace Tower
Plans are in the making for all of us to tour both 10th and 11th floors at Riverplace Tower. Remember, work is being done on both floors, so we have to coordinate with the contractors’ schedules.

Interior Design of 11th floor
This week Tom, Jeff Hite, Jeri and Kaz met with Connie Turner, our interior designer, to look at samples for flooring, ceiling, lighting, and other office accoutrements. Hope to have a design board to share in a couple of weeks.